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Everything connected. Always in sync.
Tasks, schedules, timesheets, approvals and billing — all in sync, in real time.
As work moves through your team, Doket automatically updates every part of the campaign. Tasks, schedules, timesheets, approvals and billing all move together — in real time, updating the numbers that matter.
7 day trial
Real-time update
2 sec ago
2 sec ago
All synced
Just now
Just now
Q3 Campaign Launch
On track
Budget spend
R 124 650
of R 200 000
62%
Burn rate
R 18 950 /wk
Hours used
186h
Remaining
114h
Margin
22%
Q3 Campaign Launch · 62% of budget
R 124 650 of R 200 000 · 186h used · 22% forecast margin
Real-time visibility
See the impact of work as it happens.
Protect margins
Spot scope creep and overservicing early.
Smart allocation
Balance capacity and maximise utilisation.
Accurate billing
Bill with confidence. Backed by real data.
How it works
See what moves and affects your budget spend in real time.
Nothing here is a report you run at month end. One person does one thing, and the number that matters moves the same second.
01
Set up the shape
Client, campaign, budget, PO. Then the assets each campaign owes.
02
Book the week
Drag an asset onto someone’s day. It lands in their calendar to confirm.
03
They confirm, you watch
One tap turns a planned block into logged time. Budget moves as it happens.
04
Approve, then bill
Sign off the week, raise the invoice. An hour can never be billed twice.
Use cases
Four people, one set of numbers.
Everyone sees the same truth — but only the part of it that is theirs to act on.
Agency owner
Know the margin before the month ends
Every campaign shows spend against budget, what is committed, and what is still to be billed.
- →Over-servicing flagged at 85% of budget, not after the write-off
- →Forecast margin on work already scheduled
- →What is invoiced, what is overdue, what is paid
Traffic manager
Book the studio without a spreadsheet
Drag an asset onto a person’s day. Capacity, load and over-allocation update as you go.
- →Warns before you book past someone’s capacity
- →Warns before you book past the asset’s estimate
- →Hours still to place, per asset, always visible
Designer or editor
Fill a timesheet in seconds
Your week arrives already planned. Confirm what happened; adjust what did not.
- →One tap turns a planned block into logged time
- →Only your own work and the studio’s week — never anyone’s money
- →Nudged at the end of the day, not chased on Friday
Finance
Invoice from hours that were actually approved
Approved time becomes an invoice with VAT, a PO reference and a link the client can open.
- →Amounts frozen at issue — a rate change never rewrites history
- →Gapless invoice numbering
- →Overdue invoices surfaced before the client is chased twice
Features
Built for the way a studio actually runs.
Calendar time capture
Log time on a week grid. Planned blocks arrive from the traffic board and confirm in one tap.
Traffic board
Drag an asset onto a person’s day. Capacity and over-allocation update live.
Campaign budgets
Spend, committed and remaining, with the PO recorded and drawn down as you bill.
Approvals with detail
Expand a week to every entry behind it. Long days and missing notes flagged before you sign.
Invoices and VAT
Built from approved hours, VAT applied, downloadable as PDF or shared as a link.
Live, not refreshed
Someone logs time on the other side of the studio and your screen moves. No reload.
Reminders that work
End-of-day nudges, over-servicing alerts, missing POs and overdue invoices.
Your own disciplines
Design, copy, edit, account management — whatever you bill, at whatever it costs.
Money stays with admins
Your team sees the work and the studio’s week. Budgets and rates stay where they belong.
Pricing
One workspace per agency. One flat price.
7 days free. No card to start. Compare every plan in detail →
Studio
R 5 999/ month
For a small team that needs timesheets to be accurate and billing to be quick.
- Calendar time capture and approvals
- Clients, campaigns, assets
- Invoices with VAT and PDF
- Up to 10 people
Agency
MOST CHOSENR 12 999/ month
For a studio running several clients at once, where margin is the thing to protect.
- Everything in Studio
- Traffic board with drag-to-book
- PO tracking and overdue chasing
- Over-servicing alerts
- Up to 20 people
Group
Talk to us
For a group with several agencies, or anyone who needs their own terms.
- Everything in Agency
- Multiple workspaces
- Custom rate agreements
- Onboarding and support
FAQ
The questions agencies actually ask.
Can my team see our budgets and rates?
No. Members see their own week, what is assigned to them, and the studio’s traffic board so they know who is busy. Budgets, rate cards, spend and invoice values are admin-only.
Does Doket issue the tax invoice, or feed my accounting system?
It produces the invoice — a document with your VAT number, a PO reference, gapless sequential numbering and the hours behind every line. Whether that is your legal tax invoice or a schedule you hand to your accountant is your call. Amounts are frozen at issue, so nothing moves after it is sent.
How does VAT work?
Switch it on for your agency and set the rate. Each invoice copies that rate at the moment it is issued, so if the rate ever changes your existing invoices stay exactly as the client received them.
What stops the same hour being billed twice?
Once an hour is on an invoice it carries that invoice’s reference and is locked out of every future one. Void the invoice and those hours return to ready-to-bill; the number stays used.
Is my data separate from other agencies?
Yes, at the database level rather than in application code. Every row belongs to one agency and the database refuses to return another’s, so a bug in the app cannot leak across that line.
Do people have to remember to fill in timesheets?
Less than you would think. Their week arrives already planned from the traffic board, so filling it in is confirming what happened rather than reconstructing it. If a day is short, they are nudged that evening while it is still fresh.
Stop finding out about the margin after the job is done.
Set up your first campaign in ten minutes. 7 days free, no card, cancel whenever.